HR Generalist

28 February 2025 Job vacancy

PEFC is an equal opportunity employer, committed to diversity and inclusion in the workplace. To strengthen our team, we are seeking for a 1-year contract a HR Generalist (40% - 2 days per week “on site”). The HR Generalist will work closely with the Head of Finance and will delegate specific tasks and duties to the Executive Assistant SG/CEO

Mission

Managing existing and new operational HR tasks necessary for a team of approximately 30 employees.

1. Maintain employee records and ensure all documentation is up to date (physical and digital)

• Ensure compliance with Swiss labour law and NGO's internal HR policies
• Review the existing contracts and adjust them to the revised job descriptions 
• Manage updates to HR databases and tools (e.g., Microsoft ERP, Office 365)
• Monitor mandatory documentation (e.g., work permits, residency renewals)
• Communicate relevant policy reminders to staff (e.g., annual leave balance)
• Prepare and manage onboarding processes for new employees (e.g., contracts, policies, tools setup).
• Conduct offboarding for departing employees, ensuring documentation, exit interviews, and system deactivation

2. Payroll Support and Absence Management

• Provide necessary input to payroll processing
• Oversee and verify monthly timesheets
• Oversee the tracking and reporting of employee absences (e.g., vacations, sick leave, maternity/paternity leave, work from home)

3. Employee relations, Development and Recruitment 

• Act as a point of contact for HR-related questions and minor issues, escalate more complex cases to management
• Track completion of annual appraisal reviews and follow up where necessary
• Maintain training records and assist in coordinating professional development activities
• Assist with administrative aspects of recruitment processes (e.g., publishing job ads, scheduling interviews)
• Collect applications and liaise with hiring managers
• Coordinating the update and further development of the Code of Conduct. 
• Prepare monthly/quarterly reports on HR metrics (e.g., absenteeism, turnover)

 4. Remuneration 

• Build a transparent and consistent remuneration scale for all professions in the organisation

Profile

• Swiss Federal certificate in HR or equivalent education
• Previous experience of minimum 5 years as a HR Generalist in Switzerland
• Strong command of spoken and written English
• Previous experience in delegating
• Self-confident, autonomous, and organised 
• High sense of confidentiality
• Very good communication and problem-solving skills
• Able to work with a minimum of supervision
• Deep understanding of employment laws and regulations in Switzerland

 Working days would ideally be Tuesdays and Wednesdays or Mondays and Tuesdays

Equal Opportunity Employer Statement

PEFC is proud to be an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace. We believe that diversity enriches our organisation, bringing together unique perspectives, experiences, and talents that drive innovation and success. We welcome and value individuals of all backgrounds. Our hiring decisions are based on merit, qualifications, and organisational needs, ensuring fair and equitable treatment for all applicants and employees. We are dedicated to creating an environment where everyone feels respected, supported, and empowered to thrive.

About PEFC

PEFC is a leading global alliance of national forest certification systems. As an international non-profit, non-governmental organisation, we promote sustainable forest management through independent third-party certification. PEFC provides forest owners, from the large to the small, with a tool to demonstrate their responsible practices, while empowering companies to buy sustainably. The PEFC label enables consumers to recognise products originating from a PEFC-certified forest - a forest managed in line with the strictest environmental, social and economic requirements.

Work environment

PEFC is a purpose driven organisation. Working in the proximity of a small team at PEFC International HQ (based in Geneva), you will be exposed to a wider global team of members with enriching cultural diversity.